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Tag Archives: A Pattern Language.

Music

12 Thursday Apr 2018

Posted by petersironwood in America, management, psychology, Uncategorized

≈ 2 Comments

Tags

A Pattern Language., cooperation, coordination, family, feelings, life, media, music, politics, teamwork

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Music

Prolog/Acknowledgement: 

This “Pattern” most likely can be decomposed into various sub-patterns. It seems so obvious that music has historically played a huge role in fostering social cohesion across centuries and cultures that it is tempting not to bother arguing the case or bother to put it as a Pattern. However, music does not always seem to be a positive force for social cohesion. Parents arguing with their kids about music for example; bands famously “breaking up” despite spending hours of time playing music together and listening to low quality Muzak while on hold seem to indicate that the mere presence of music is not enough; some kind of analysis of the effects of music on teamwork, cooperation and coordination seems appropriate.

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Societies have traditionally engaged in drumming, singing, dancing and making music both “for fun” and as accompaniment to rites and rituals. In my own cultural upbringing in the Midwestern United States, music has been part of every church service, wedding, and funeral. Songs were sung in every camp where I worked. Singing, dancing, and the staging of musicals was a large part of the high school experience. For example, most of the high school yearbook pictures of activities involve either sports or music. Music has been such an integral part of my cultural tradition that I cannot point to specific origins of its use. Indeed, rhythm, tune and dance are not even limited to humanity but also play vital roles in social coordination among numerous species of insects and birds.

Author, reviewer and revision dates: 

Created by John C. Thomas April 11-12, 2018

Abstract: 

People typically enjoy listening to music and making music. Music can influence mood. If people listen to the same music, it can influence mood similarly across individuals as shown by the background music in cinema. There is ample evidence that music can be therapeutic in numerous ways across the lifespan (see references). Use appropriate music to help increase social cohesion. This can take the form of people listening to music or participating in its creation. In order for group music to “work,” whether classical symphony, jazz improvisation, a work song, military band, or caroling, it is necessary to pay attention to the larger group. Most cultures have developed music to help group coordination and cooperation. Most likely music has both an immediate, “in the moment” effect as well as a longer term positive effect on social capital.

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Context: 

Every person has their own concerns. We have our own individual bodies; our own friends and family; our own possessions; our own preferences; our unique education and personal experiences. Yet, people are happiest and most productive when they work together. In a highly complex and highly differentiated society in which people have very different roles and expertise, common experiences in the “workplace” have become less common. Hunting, gathering and agriculture often require people to work together on very similar tasks in the same place at the same time. In an “information economy” a person’s actual work may often be mainly solitary. Only the “results” need be communicated to someone else. In such circumstances, using music for the whole group is probably more important than ever.

Not everyone has precisely the same “tastes” in music. Some people prefer to do intellectual work without music while others find it useful. For this reason, it is not uncommon to see people at their individual work listening to their music privately via headphones. Similarly, on a family car trip, people may find it less argumentative to have everyone listen to “their own” favorite music rather than communicate, play a game or listen to or create common music. We may be missing opportunities for social cohesion though when music becomes only a vehicle for private enjoyment rather than a shared experience.

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Problem:

Because humanity lives in a highly inter-connected world, in many cases in close proximity to many others, we need to agree on how to allocate scarce shared resources and otherwise communicate and coordinate. Often, the interconnections of people in complex social and work situations are too complex and varied to “specify” in detail. It is vital to have a high degree of mutual trust and to collaborate and coordinate, not just through well-defined and precise set of rules and regulations, but through a sense of being part of a larger group.

In addition, people often have different professions, roles, backgrounds, experiences, educations, etc. This makes both communication and trust more challenging. Many of today’s communications are done remotely and in many cases, communication is limited to writing and reading text or the exchange of other purely instrumental communications; e.g., through forms, data, formulae, or signals. While such communication can be “efficient,” it is only effective when the situation being communicated about has been well-anticipated. In novel situations, it might not work at all and that is when people need to rely on each other in informal ways. In addition, while storytelling and conversing may seem “inefficient,” they are intrinsically more engaging and richer experiences for most people as compared with filling out forms.

Communication that is purely instrumental does little to encourage cooperation and build trust. Yet, because of the wide disparity in people’s backgrounds and experiences, as alluded to above, we need that cooperation and trust more than ever.

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Forces:

  • Groups of groups must sometimes work together to achieve common goals.
  • Subgroups may disagree with each other about the best use of resources to achieve those common goals.
  • In a drive to improve “efficiency,” rather than simply letting people talk, many business transactions are formalized and leave no room for expressive communication.
  • When the actual problem at hand requires people to work outside of the formalized transactions for a solution, it helps to have mutual trust.
  • Music that is shared, whether listened to, danced to, or created together, provides an opportunity to be expressive and build mutual trust.
  • Higher levels of mutual trust lead to better outcomes and provide more     pleasant experiences for all.

 

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Solution:

When possible encourage groups to engage in listening to or creating music together as a means to increase trust.

Examples: 

1. Early in the days of IBM, at the beginning of the day, employees sang company songs in unison.

2. Many high schools, colleges, and nations have songs that everyone in the group sings together. Many couples also agree on one song that is “theirs.”

3. In basic training, the military uses cadenced marching “songs” to help keep the group literally “in step” and encourage esprit de corp.

4. When multiple people row a boat, it is more efficient when the oars all hit the water at the same time. Most cultures that use rowers, also use songs to help coordinate the effort. Song is also used when a group of people has to pull or push something heavy.

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Resulting Context:

When people sing together, play music together or dance together; even when people listen to the same music, they are literally more “in synch.” Each person is individually in a better mood. The group as a whole identifies more with the whole group. Trust in increased.

A community, team, or group that regularly shares music together also experiences a longer term effect of increased mutual trust. Robert Putnam and his collaborators, Robert Leonardi and Raffaella Nanetti, in Making Democracy Work: Civic Traditions in Modern Italy found that the best predictor of both how people felt about various communities in Italy and how effective they were economically was best predicted by how many chorale societies they had.

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Related Patterns: 

Small Successes Early, Build from Common Ground.

Metaphors: 

In the vertebrate body, there is a heartbeat. The pulsing heart serves as a coordination event for the rhythm of the body. In the brain, there are various frequencies of “waves” and although the exact evolutionary advantage is not known, we may speculate that these help coordinate the overall response.

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References: 

https://www.ncbi.nlm.nih.gov/pubmed/20175359

https://www.sciencedirect.com/science/article/pii/S1744388114000516

https://www.ncbi.nlm.nih.gov/pmc/articles/PMC4021113/

https://link.springer.com/chapter/10.1007%2F978-94-017-8920-2_3

https://press.princeton.edu/titles/5105.html

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Author Page on Amazon –

https://www.amazon.com/author/truthtable

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Piano

Strike! the keys then smoothly skim along.
Strike! piano then sing your song.
Strike! down harder as the music flies.
Strike! once more as the music dies.

Murmur so softly to the moonbeams of blue;
Whisper quiet to the desert night.
Rolling, caroling, dancing, whirling,
Murmur down to nothingness and silence long.

Triumphantly, the snow falls now,
Majestically were love’s enow.
Chord full rich. Chord weird whines.
Empty fifths flow futilely along.

The rhythm picks up in a waltzing gate
And all the dancers can hardly wait.
The melody’s thinking, “All is great!”
This orgy of music will satiate.

Mellow and sadly, slowly going,
Seeds of sorrow steadily sowing,
From painful pathos fire growing,
Mood and madness never slowing.

Strike! the keys both loud and strong.
Strike! piano then live your song.
Strike! down harder as the music flies
Strike! once more as the music dies.

 

Build from Common Ground

25 Sunday Feb 2018

Posted by petersironwood in America, psychology, sports, Uncategorized

≈ 6 Comments

Tags

A Pattern Language., collaboration, Common Ground, family, innovation, life, music, religion, sports, teamwork

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CHI Workshop Activity: Working Together to Create World Map (Florence, 2008)

Build From Common Ground

Prolog/Acknowledgement: 

The idea for this Pattern comes from long personal experience trying in many contexts to get to solutions quickly without first bothering to try to find common ground. In addition, I am working on a project to provide a platform to support civil discussion, debate, Dialogue, and deliberations. One of the other founders has a long history with The Interactivity Foundation which also uses various methods to build from common ground.

Author, reviewer and revision dates: 

Created by John C. Thomas on February 20-25, 2018

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Synonyms: 

Abstract: 

Human beings share a large majority of their genes. Life on earth began 4.75 billion years ago. Only around 100,000 years ago people began migrating out of Africa, going to different places and evolving different cultures, religions, and languages. In addition to our long common history, people across the globe want many of the same things: freedom, food, water, safety, love, friendship, a space to be themselves, a life with some pleasure and a sense of meaning or higher purpose.

In the so-called developed world, there is an emphasis on doing things as quickly and efficiently as possible. To accomplish that, many people are extremely specialized in their education and profession in addition to whatever differences they have in culture and family background. Often, in a highly populated, highly interconnected world, people must collaborate and cooperate at a very large scale. Since some of the problems we face (e.g., preventing atomic war; preventing plagues; reducing global climate change) are vital, people are passionate about getting to solutions. They want to do this quickly. There is often a natural tendency to focus immediately on the problem as initially defined, and then to focus on differences and to resolve those differences as quickly and efficiently as possible. This does not generally work. People are invested in their own solutions which depend on their own background and experiences in their various cultures, families, education and training. Focusing from the onset on differences sets up a competitive mindset which then has everyone thinking how to “win” against their competitors. Unlike athletic competitions, people are unlikely even to agree initially on the “rules” for deliberations and debate, and often have pre-existing “positions” to sell to everyone else or force on everyone else.

Therefore, for any group trying to solve a problem collaboratively, it works better to first identify and build on common ground. Later, after some degree of trust is established, people may (or may not) find it useful to examine as well their differences as a source of ideas for how to solve the larger problem.  They may choose from a variety of methods to make progress. Starting with common ground can help everyone involved to see that they are all part of one big and quite similar “in-group” with a problem to solve rather than focusing on everyone else as being in an “out-group” that needs to be defended against.

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Problem:

Groups function better under a wide variety of circumstances if there is a high degree of internal mutual trust. If people work together over a long period of time, trust will usually develop if warranted. This is what happens in most (but not all) work groups, teams, standing committees, etc. However, it often happens that other problems need to be understood and solved by groups that span pre-existing organizations. For example, a town needs to collectively decide whether to sell a beautiful community park to a mall developer who promises tax revenue and convenient shopping for the town. A state needs to decide whether to legalize marijuana or to ban assault weapons. A nation needs to decide whether or not to work with other nations to reduce air and water pollution. People addressing such issues will often have to address them in combination with others that they do not already know well and may not trust.

Often such decisions as those mentioned above must be made under some time pressure. Some people will have vested interests in a “solution” that is particularly favorable to them regardless of how much it hurts others. When people begin by stating their own position and trying to “sell it” to others, an adversarial atmosphere is created so that “winning” rather than “solving” becomes the dominant tone of subsequent conversations and actions. This almost always results in sub-optimal solutions and, in addition, almost always results in reducing trust and social capital among the people deciding.

Even under the best of circumstances, with everyone committed to finding a “good” solution for all, people will tend to misunderstand each other simply because language is ambiguous and vague. People have different assumptions based on their experiences, culture, and training what process to follow as well as what constitutes acceptable rules and boundaries. If we add to these inherent difficulties the further (and avoidable) difficulty that people are focused on the ways people are different, it will tend to prevent mutual trust and prevent the emergence of new ways to find, formulate and solve the problems at hand.

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Context: 

Complex problems can often only be solved by groups. Even when the nature of the problem is simple enough for one person to solve, people want to feel that they or their representatives are engaged in the process if the outcome will impact them. For the group to work well together to solve problems, it is useful for them to understand each other’s situations and motivations. When in a hurry or under stress, people often perceive others and their motivations, not on the basis of inquiry into what those are but on group membership and the way that group differentiates itself from other groups.

Our nervous systems (and those of other animals) are constructed to be particularly sensitive to differences and changes. Our education and society teach us to differentiate as much as possible. We celebrate the wine connoisseur who can tell you the year and vineyard and scoff at the person who simply says, “I like all wine.” Sometimes, of course, fine differentiation is critical, particularly for an omnivore. We need, for instance, to be able to differentiate the three leaves of a wild strawberry from the three leaves of poison ivy. In biology class, we get high grades for correctly labeling 100 different parts of the earthworm and get no credit for simply saying, “Look! These are all parts of an earthworm! How cool! I had no idea it was that complex inside or that it has so many of the same parts we do!” In many contexts, being able to further differentiate things is a good thing. Even in group problem solving, there are situations where this is true. However, we typically do not ask ourselves whether this is one of those situations. We tend to dive unthinkingly into exploring differences.

Forces:

  • Our brains are not infinite but finite. We, along with other animals, generally focus on foreground while ignoring or presuming the background. Our nervous system is especially tuned to differences and changes, not to similarities and constancies.
  • Our educational systems typically focuses on teaching people to make even finer and further differentiations beyond what our senses immediately show.
  • Societies typically celebrate finding additional differences rather than finding additional similarities. Experts are typically defined by their ability to detect differences rather than their ability to see similarities.
  • People are quintessentially social animals. Therefore we tend to join groups. Each group coheres around a group identity which tends to define itself in terms of differences from other groups and seldom mentions similarities.
  • Each person only knows a small proportion of another person’s situation and individuality. Often, we treat each person according to their differentiating group membership(s) rather than their similarities to ourselves or according to the complexity of their individual selves.

Solution:

When a group begins to address a situation that impacts many people in various ways, and especially if people already have opinions and positions on the situation, begin by stressing, creating, or fostering their common ground before even starting any other problem solving activity.

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Sharing a Meal at CHI 2008 Workshop

Examples: 

1. At IBM Research, for several years, I managed a research project on the “business uses of stories and storytelling.” I worked with a small team of researchers & consultants to develop tools and techniques. One patent (Story-based organizational assessment and effect system) was originally inspired by trying to help companies involved in mergers and acquisitions deal with cultural differences between companies. The suggested technique essentially involved collecting stories from the two original companies, analyzing them for the underlying values that were expressed in the stories, finding common values in the stories from both original companies, creating new stories using the values and situations from the originals but making sure the new stories were constructed to be memorable and motivating; and finally re-introducing these stories to the people from both companies. The reason for this whole process was to stress common ground so that people from two companies could work better together.

StoryPatent

2. At a workshop at the 1992 ACM Conference on Human Factors in Computing Systems (CHI ’92), I co-organized and co-led a workshop on “Cross-cultural issues in HCI.” At the beginning of the workshop, the participants entered the assigned workshop room to find that it had been set up in a “classroom style” with one small table and two chairs at the front of the room and all the other chairs and desks set up for the “listeners.” We wanted the room set up as a large circle. Everyone pitched in to re-arrange the room into this large circle. This physical activity provided additional common ground for the team. One outcome of the Pattern “Small Successes Early” is to provide common ground. Having people work together to perform a physical task is one way to establish common ground.

We also played a game called “Barnga.” In my introduction to the game, I explained that it was much like Bridge, Whist, or Euchre. To my surprise, none of the participants attending from Asia had any idea how to play such games or what I meant by “tricks” or “following suit.” That experience illustrates how easy it is (at least for me!) to over-estimate how much common ground exists in a group.  (http://www.acadiau.ca/~dreid/games/Game_descriptions/Barnga1.htm)

In a later workshop (2008) on “Human Computer Interaction for International Development,” at the suggestion of Andy Dearden, we began by cooperatively building a map of the world from materials at hand (illustrated above) before delving into the details of the workshop. Starting with this as “common ground” we then explored some of our differences by standing on the representation of where we were from, a favorite place we had visited, a place we wanted to visit, etc.

3. Religions regularly practice rites and rituals. For practitioners of the religion, this provides common ground regardless of a host of differences among the adherents. Of course, it is a double-edged sword because differences among these rites and rituals can also separate people. One of the more brilliant scenes from West Wing cuts among scenes of people attending religions services that are variously Jewish, Muslim, and Christian while the viewer knows that there is an unsuccessful peace effort underway. In this case, the uncommented footage helps to illustrate the common ground among these three religions.

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4. The Family of Man was both an ambitious photography exhibit and a book (definitely worth buying) that portrays people across the world to illustrate precisely that we do have common ground.

https://en.wikipedia.org/wiki/The_Family_of_Man

5. In an earlier blog post, I showed with back of the envelope calculations just how “related” humanity is in terms of genetics, experience, ideas, and matter. In fact, all of life on earth is highly inter-related and it has been for its entire 4.75 billion years.

https://petersironwood.wordpress.com/2017/03/09/math-class-who-are-you/

6. In a recent episode of the TV series, Madam Secretary, the Secretary of State is trying to resolve a conflict between two nations A and B. The diplomats from A say they cannot trust B and the diplomats from B say that they cannot trust A. She suggests that they start from their mutual distrust as part of common ground. In other words, rather than treating the mistrust of A and B as two separate issues, she begins by suggesting that A and B both share two things in common: not only a desire for peace but also a difficulty in trusting the other side. Even mutual distrust can be framed as a basis for common ground. This is more than a linguistic trick. It is an important reframing. It may well turn out that a single event such as a soccer game with teams that have members from both nations may help reduce mistrust on both sides at the same time.

7. Holiday celebrations, the preparation and consumption of food, listening to music, or appreciating the beauty of nature may all provide additional ways of beginning with common ground. Of course, there are cultural differences in all of these as well so one must take some care to provide something that actually is common ground and not something that tends to emphasize the differences among people in these activities.

8. One of the plenary speakers at CHI 1989 in Austin Texas was an astronaut who had been in space. I spoke with him after and during our conversation, he claimed that all astronauts, whatever country they were from, shared the same experience of seeing earth from space; viz., that the national boundaries we typically think so much about were only political; most are not physical. He said all the astronauts were struck by how thin and fragile our atmosphere is and that the earth is the only place around that is capable of sustain the breadth and depth of life. Many of them found this realization of “common ground” the most transformative of all their experiences in the space program.

Resulting Context:

Once people experience common ground, they may still disagree, debate, discuss, or hopefully dialogue in order to identify issues and problems. Experiencing common ground makes it harder to “dehumanize” the other side. It decreases the chances that people will engage in counter-productive actions such as “name calling” or using propaganda techniques to “prove” that they are right and their “opponents” are wrong.

Rationale:

Actions are always better based on reality than on fantasy. Reality is that people share much in common. Reality is that there are also many remaining differences. The entire problem solving process (including problem finding, problem formulation all the way through to finding issues with solutions and re-solving, re-negotiating, re-designing, or re-developing a solution) is enhanced when it is based on a balanced view that includes both real similarities and real differences. We already have a culture and an educational system that focuses on differences. Focusing on common ground is a critical factor in balancing our view so that we do not try to solve problems based on the partial truth that we are all different.

Related Patterns: 

Reality Check, Check-In, Small Successes Early.

Metaphors: 

It is a windy day in San Diego as I write this. We have a set of wind chimes outside the bedroom. Whichever direction the wind blows; however windy it gets (within bounds); and even if the wind is quite chaotic, the sound that emerges is always harmonic and tuneful. This is because of the structure and relationships of the chimes. It would be nice if we could have a platform that encouraged and promoted civility. I think that could work because of the nature of the platform. One of the “chimes” could be Bohm Dialogue; another could be “Building from Common Ground.”

Another musical example is Jazz Improvisation. If a group of musicians who know each other get together, they can improvise some very nice music. If they’ve never met, they will almost certainly agree on a few boundaries before beginning such as style, time signature, key signature. They may well start by having the percussion set up a “beat” that everyone relates to.

Now, imagine instead that seven random people are thrown together from seven different cultures. Each has an instrument that none of the others has ever seen. They have completely different musical experiences and expectations. Does it not make sense that they will take more time to converge on anything good? Doesn’t it seem as though they first need to discover some kind of common ground in terms of scales, rhythms, degree of repetition before achieving a good result? Or, do you think they should argue about which kind of music is best first? Do you think any of the seven will be able to convince the other six that “their” kind of music is superior? Suppose instead of having as one mutual goal making good music, instead, they are in a contest and only one of them will “win” and go on to the next round. Surely, this will only further confound any possible teamwork. Add to this, that they only have two minutes. What kind of performance would you expect now? And, yet, we seem to expect people from very different backgrounds to get on-line and instantly “make good music together.” Whether it’s 140 characters, 280 characters or a whole paragraph, it seems unlikely you will be able to sway anyone to move from “their position” to “your position.”

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International sports competitions such as the Olympics provide a setting where people from around the world get together and compete. These are not random people; they are all immensely talented and skilled; however, they are also all highly competitive. Yet, the venue provides a framework for competition that provides a structure for competing within common ground. Despite being from different cultures and using different languages, the athletes push each other to amazing performances with a minimum of rancor. Every athlete realizes as well that every other athlete has also gone through a rigorous selection and training process involving many sacrifices to get where they are — more common ground. The Olympics might be thought of as a particularly interesting example of finding common ground despite people having different backgrounds, language, and goals. Sports may also be thought of as a compelling metaphor. When politics are reported in the media, they are most often treated as a sporting event. But it is a strange kind of sporting event in that such reporting seldom stresses common ground and instead focuses on strategy, polls, winning, losing, and differences. It almost never reports on common ground in politics. In reporting on actual sporting events, however, the reporting focus often does cover the common ground that athletes face; e.g., the training, the dedication, the sacrifices that families must make, the importance of coaching, etc.

References: 

https://www.goodreads.com/book/show/197193.The_Family_of_Man

https://www.johngraham.org/coach/17-finding-common-ground-negotiating-and-resolving-conflicts-part-i

http://www.tandfonline.com/doi/full/10.1080/03057267.2016.1206351

http://journals.sagepub.com/doi/abs/10.1177/1049732306289705

https://www.researchgate.net/publication/221517384_Video_Helps_Remote_Work_Speakers_Who_Need_to_Negotiate_Common_Ground_Benefit_from_Seeing_Each_Other

Thomas, J. C. (2017). Building Common Ground in a Wildly Webbed World: A Pattern Language Approach. PPDD Workshop, 5/25/2017, San Diego, CA.

Thomas, J.C. & Kellogg, W. (1993). Cross-cultural perspectives on human-computer interaction: report on the CHI ’92 workshop. SIGCHI Bulletin, 25 (2), 40-45.

 

Bohm Dialogue

21 Wednesday Feb 2018

Posted by petersironwood in America, management, psychology, Uncategorized

≈ 2 Comments

Tags

A Pattern Language., Bohm Dialogue, Business, competition, dialogue, innovation, learning, politics

 

 

IMG_0706Bohm Dialogue

Prolog/Acknowledgement: 

The idea for this Pattern comes from the work of David Bohm. Bohm was a quantum physicist who, later in life, became interested in human communication. He would not say he “invented” dialogue; rather, he felt it was common in so-called “primitive” societies. Indeed, it seems to have been a common occurrence in the recounting of Paula Underwood in The Walking People. I learned more about Dialogue from Peter Senge and Bill Isaacs while working in “Knowledge Management” at NYNEX and IBM.

Author, reviewer and revision dates: 

Created by John C. Thomas on February 21, 2018

 

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Synonyms: 

Campfire Reflections. Quaker meeting.

Abstract: 

In a hyper-competitive society, conversations that might be related to actions that affect more than one person are framed as contests with winners and losers, much like a sporting event or a court case. Sometimes, this might be appropriate, but it is not generally a good method. An alternative method to debate and discussion is Dialogue. In discussion and debate, as soon as one person begins saying something in favor of X, others decide whether they are for or against X. Then, based on a superficial hearing of what the person is saying, they determine how to best add weight to X or detract from it. They typically want to be able to “jump in” as soon as there is the slightest gap in the conversation. As a result, they are typically rehearsing their own upcoming argument and not even listening to the other person beyond the first few words. By contrast, in Bohm Dialogue, one person says something and everyone else listens to them respectfully. After listening, everyone reflects on what has been said. Then, they might or might not make a comment. This comment does not have to be an argument pro or con. It can be an analogy, a story, a reflection, a question, an example, or an observation. Rather than dividing into “camps” or “teams” and trying to “win” an argument about whether X or ~X is better, everyone works collaboratively and cooperatively to understand the space of possibilities and consequences. In such cases, the group might end up doing X, ~X, or .5X. Or, they may decide to gather more data; they may invent Y; they might decide to experiment in a small way with X. It is a joint construction process.

Problem:

Groups consists of individuals who never have precisely the same interests or the same experiences. In some cases, people simply make their own choices. It isn’t necessary for everyone to eat the same food or read the same books. But in some cases, appropriate action requires that people agree. Do we drive on the left side of the road or the right side? Do we penalize companies for polluting the environment or not? Do we have daylight savings time or not?

In a competitive society, it is easy to fall into the trap of framing problems in terms of who will benefit and who will lose. Everyone on the “losing side” will tend to find arguments to support their position even before understanding the other side. Such a process rarely results in innovation or breakthrough thinking. In a rush to win, people tend to ignore subtleties and interactions so even the framing of the problem becomes over-simplified. If people become angry or fearful, their ability to process information deteriorates and they most often stick with something they already know. In extreme cases, people will literally “freeze” with fear and be unable to perform even a simple yet critical action such as pulling the ripcord on their parachute.

In addition, if group action is decided through a process that is framed in terms of winning and losing, those on the losing side may not fully cooperate with the group decision. Consciously or unconsciously, they may even act to thwart the implementation of the group decision.

In the rush to “win,” those on the winning side may not even listen to important concerns from the other “side” and even if the “correct” decision “wins out,” important implementational details are overlooked. In this way, the implementation of the group decision will be flawed even if everyone tries to cooperate.

By framing the group decision process in terms of “winners” and “losers,” group cohesion and mutual trust can often be lost. This is particularly true if the group process is so contentious that people use propaganda or outright lies to try to “win” the debate. This not only makes this particular problem solving exercise less than optimal; it also means that future interactions will be less cordial, less civil, and less likely to result in what is best for the group as a whole.

Context: 

Complex problems and large problems can often only be solved by groups. In addition, sometimes, decisions must necessarily impact the entire group. Groups may be as small as a couple deciding where to go on vacation or tennis doubles team deciding on an effective approach to their next match or as large as all of humanity deciding on how to deal with population growth and pollution.

Groups must not only decide on a collective course of action; generally, they must also implement that decision.

Forces:

  • Everyone wants to protect their “own interests.”
  • People may think of their “own interests” at varying levels; e.g., their own body, their own belief system, their own family, their own tribe, their own party, their own nation, all of humanity, or even all of life.
  • The expectations of any one person are primarily based on their own experiences.
  • The behavior of any other person is largely based on that person’s experiences.
  • If one person acts uncivilly or hyper-competitively, it tends to increase the chances that others will do the same.
  • In some societies, competition has become the default way to interact.
  • Competition tends to induce high stress levels in people.
  • High stress levels tend to make people less willing to listen, change, or think creatively.

* Everyone is an expert when it comes to their own experience.

Solution:

Instead of having a group debate or discuss two or a few alternatives to determine which one is the winner, instead use Bohm Dialogue to cooperatively, cooly, and calmly have the group examine a situation using everyone’s experience together. Have people listen respectfully to everyone’s contribution. Have everyone reflect on what they say. It helps if people frame their contribution in terms of their own experience rather than abstract and sweeping generalities and pronouncements. Let the group cooperatively build a joint understanding of the problem. This often results in an emergent solution. Even when it does not and, in the end, a vote on X or ~X must be taken, everyone feels respected by everyone else and people are much more likely to help implement the solution.

IMG_5216

Example: 

Imagine a tribe of people sitting around a fire at the end of the day. They reflect on their experiences. One says, “I gathered acorns today. There were very few though. This is not like the other years.” Everyone listens. They reflect.

Another says, “It would be nice if we could eat the acorns as the squirrels do, without having to wait.”

Another says, “Yes, though even they do not eat them all right away.”

Another: “Are there fewer oak trees? Or, is each tree making fewer acorns?”

The first says, “I am not sure. Let me think back. Each tree has fewer than in years past.”

Another says, “Speaking of fewer, I only caught two fish today in my favorite fishing spot. And the water was shallower.”

Another adds: “This spring I gathered fiddlehead ferns. There were only a few. Odd.”

Another: “There were so many nice sunny days this spring and summer. I guess there was a lot less rain.”

Another: “It would be nice if we could make it rain more.”

An older woman adds, “It has been raining less as I’ve grown older. Less and less each year.”

Another: “How can we make it rain more?”

Another: “I don’t know how we can make it rain more. But we could save the water when it does rain.”

Another: “I like water. Sometimes the small raindrops join together to make larger ones.”

Another: “Indeed, it is the nature of water to like the company of others.” Laughter.

Another, “Perhaps we can encourage water from the big river to visit us. We can dig a trench. If we encourage some water to go into that trench, other drops may follow into our stream.”

Another: “More water in our stream would encourage fish as well as fiddleheads and oaks to visit us more often.”

To the typical “modern person,” this dialogue seems needlessly random and inefficient. But is it really?

Sure, the typical business meeting has an agenda and it seems as though it’s efficient. The meeting below is pure fiction — but it is precisely in line with my typical experiences from a lifetime of meetings in “efficient corporate America.”

IMG_3898

10:10- 10:30 Discuss ways to get more acorns.

Chairperson: “We need more acorns. How can we get them?”

Person 1: “I need help. They are hard to find.”

Person 2: “Well, I can’t do it. I’m having enough trouble getting fish. That takes all my time.”

Person 3: “You think you’ve got troubles? I can’t find enough fiddleheads either, so I can’t help.”

Person 4 – speaking directly to Person 1: “You sure you’re really hunting acorns and not just ogling the women? Just kidding.”

Person 1: “You come gather the acorns then. You’ll see.”

Person 4: “I said I was just kidding.”

Person 2: “When can we talk about getting more help fishing? Can we put that on the agenda for next week?”

Chairperson: “It’s next on the agenda.”

Person 5: “The real solution is incentives. I hate to say it, but I just don’t think everyone is really pulling their own weight around here.”

Person 6: “The key is better metrics. Words like ‘fewer’ are very fuzzy. We need an accounting of all the acorns. And fish. And fiddleheads. Then, we will be able to quantify the extent of the problem.”

Person 1: “Who is going to count the acorns? You? I know I got fewer and it isn’t from not trying.”

Chairperson: “Hey, we’re almost out of time. Let’s table this discussion for now and put it on the agenda for next week. It seems to me, in the meantime, Person 1, you’re going to have to get up a little earlier in the morning and gather more acorns that way. Let’s vote. All in favor of Person 1 getting up earlier to gather more acorns, raise your hands.”

[Everyone raises their hands except Person 1].

Chairperson: “OK, motion carried. Person 1, give us a report next week on exactly how many acorns you got every day.”

Person 1: “Look, the acorns are largely gone now. Getting up earlier isn’t going to help.”

Chairperson: “Sorry, Person 1. Do the best you can. We need to move to the next item on the agenda which concerns fishing.”

Person 1: “I always do the best I can. But I’m telling you that there will still be fewer acorns next week.”

Chairperson: “OK, we need to take this off-line and talk about fishing. If you can’t gather acorns, we’ll find someone who can. Enough.”

What are the likely outcomes from this “efficient” meeting? First, it is quite likely that Person 1 is pretty pissed off. Second, the group is unlikely to ever realize that there is a problem with the acorn supply rather than the extent or manner in which Person 1 is gathering them. Third, the group is way far away from realizing the systemic nature of the problem and the fact that the “real problem” is a diminishing source of water, let alone making any progress toward solving that actual problem.

Resulting Context:

Generally speaking, using dialogue will be more not less efficient for finding and implementing solutions to root problems than will competitive debates or discussions. The solutions arising from Dialogue will be “owned” by the entire group and it is more likely that everyone will be working together to make sure the solution actually works. In addition, the long term effect on the group is to increase mutual trust and cooperation.

Rationale:

Actions are always better based on reality than on fantasy. Yet, humans often latch onto a particular interpretation of events very quickly and with insufficient data. As a consequence, people often work within the constraints of their own limited thought patterns. Treating what is essentially and quintessentially group problem solving as a competition between people for which of two or three solutions most often results in solving the wrong problem or at best only solving a sub-problem. In addition, “solutions” arrived at in this competitive way often result in decreased effectiveness of a group over time because of growing envy, resentment and mistrust.

By contrast, Bohm Dialogue encourages people to work together with respect and to understand a problematic situation from many angles. In this way, the real or more basic problem is understood as well as how it impacts everyone present.

As Bohm points out, many people mistakenly believe the word “Dialogue” comes from the Greek word logos for truth and the Latin root di for two implying that a dialogue is a two-sided debate.  Instead, “Dialogue” comes from the Greek logos and the Greek root dia which does not mean two but through. It is coming to the truth through interaction.

IMG_5400

Related Patterns: 

“Who Speaks for Wolf.” Reality Check.

Known Uses: (See the Incarnations section of the Wikipedia article on 2014)David Bohm referenced below). I have also had personal success running Dialogue sessions as Executive Director of the NYNEX AI lab and in SIGCHI meetings. If you explain the “rules of the game” people can fairly easily learn to Dialogue.

Quaker meetings are often run in this same fashion and the group does not “vote” to choose among a couple possible actions but instead reflects as a group until a consensus is reached.

Metaphors: 

Bohm, as I mentioned, was a quantum physicists and he likened what happens in dialogue to having people be in a “super-cooled” and therefore “super-conductive” state. When people are “agitated” to “win,” they are bouncing around like hot molecules and conducting information among them is difficult. The more you heat up a wire, the less well it conducts current or information. Near absolute zero, the wire instead becomes “superconductive.” When people relax and do not have an “axe to grind” and are not ego-invested in a predetermined outcome, they behave quite intelligently in discovering truths.

References: 

https://en.wikipedia.org/wiki/Bohm_Dialogue

 Bohm, D. (1996). On dialogue. New York: Routledge.

Holman, P & Devane,T. (1999). The change handbook: Group methods for shaping the future. San Francisco: Berrett-Koehler Publishers.

Isaacs, W. (1999). Dialogue and the Art of Thinking Together: A Pioneering Approach to Communicating in Business and in Life. Bantam Doubleday Dell Publishing Group.

Krishnamurti, J. and Bohm, D. (2014). The ending of time: Where philosophy and physics meet. New York: Harper/Collins.

Senge, P. M. (2006). The fifth discipline: the art and practice of the learning organization. Doubleday.

Shaw, P. (2002). Changing Conversations in Organizations. A complexity approach to change. London: Routledge.


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Where is the door?

30 Saturday Nov 2013

Posted by petersironwood in Uncategorized

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Tags

A Pattern Language., architecture, Christopher Alexander., Customer experience, UX

Symmetry is often a really nice thing.  I like snowflakes as much as anyone.  So long as no more than three gather at any one time.

And, I suppose that making a building with four identical sides probably saves marginally on costs.  Maybe.  

But if you really care about the “customer experience” wouldn’t it be nice if the customer can figure out how to enter your building? I mean, enter it without walking the perimeter a few times.  Especially if it is raining, or sleeting, or boiling hot, or dark.  There is a variant on this which is popular with convention centers.  They are required by law I guess to have approximately 480 doors or more.  However, typically, all but one or two of these are locked.   

Perhaps an argument could be made that making the entrance to a building difficult to detect adds to security.  I seriously doubt it.  A determined burglar could find out by trial and error or observation where the door is.   That burglar has plenty of time because you see, being a burglar is how they make their living.  But not so your customer.  Much as you would love to *think* that your customer has nothing better to do than circle your establishment trying to find a way in, they do, in reality, have better things to do.  

Recently, I had occasion to visit Paris.  Do you have any trouble finding the doors in the building shown?  Last year was the 850th birthday for Notre Dame.  So, having an entrance which is distinctly visible from a distance as an entrance, we would have to say is a *solved problem*, n’est pas?  Check out Pattern 110, Main Entrance, in Christopher Alexander’s A Pattern Language.

Image

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